| | | |  | | | | | | | | NOTICE is hereby given that the Annual General Meeting of the PORT MACQUARIE GOLF CLUB LIMITED is to be held on Monday 16 October 2017 commencing at 7:00pm at the premises of the Club, Ocean Drive, Port Macquarie, New South Wales.
AGENDA - To confirm the minutes of the 2016 Annual General Meeting of club members as a true and accurate record.
- To receive reports from the Board as required by the constitution section 39.4 as follows: Financial report, Director's report and the Auditor's report for the year ending 30 June 2017.
- To deal with business with due notice (21 days) as displayed on the club notice board and below:
- Director's benefits
- Volunteer & Representative player benefits
- Removal of Auditor
- Appointment of Auditor
- To declare the results of the election of Directors to vacancies on the Board. Positions for election:
- Director – 3 years (Neil Smith is eligible for re-election)
- Director – 3 years (Brian Harrison is eligible for re-election)
- Treasurer – 3 years (Gordon Bain is eligible for re-election)
- Questions with notice replies.
- Recommendations to the incoming Board.
- Meeting Close.
---------------------------------------------- The members will be asked to consider and if thought fit pass the following Ordinary Resolutions (50% or more to pass) and Special Resolution (75% or more to pass):
3a. Notice of Ordinary Resolution – Directors Benefits
To approve, pursuant to Sections 10(6) and 10(6A) of the Registered Clubs Act, the following expenditure and benefits for Directors for the period from the date of this resolution to the date of the next AGM. - The reasonable cost of a meal and beverage for each Director immediately after a Board meeting on the day of that meeting, provided meetings are held during normal meal times and meals are consumed at the club.
- Reasonable expenses for the holding of annual end of term of office and Christmas dinners for the Board of Directors, their guests and special dignitaries who have rendered or may render a service to the Club.
- Suitable parking spaces for the Directors in the car park.
- A suitable club shirt and blazer for each Director that may be worn at club and industry events.
- The members hereby approve and agree to expenditure by the Club of a sum not exceeding $10,000 for the professional development and education of the Directors until the next Annual General Meeting and being:
- The reasonable cost of Directors attending the Club's NSW Annual General Meeting.
- The reasonable cost of Directors attending seminars, lectures, trade displays and other similar events as may be determined by the Board from time to time.
- The reasonable cost of Directors attending other registered clubs for the purpose of viewing and assessing their facilities and methods of operation provided such attendances are approved by the Board as being necessary for the betterment of the Club.
- The reasonable cost of Directors being members of the Club Directors Institute (CDI).
Note: The members acknowledge that the benefits noted above are not available to members generally but only to those who are Directors of the Club.
3b. Notice of Ordinary Resolution – Volunteer and Representative Player Benefits
To approve, pursuant to Sections 10(6) and 10(6A) of the Registered Clubs Act, the following expenditure and benefits for Volunteers or Representative Players for the period from the date of this resolution to the date of the next AGM. - Apparel, golf balls and/or assistance with transport costs to members of teams representing the Club in competitions or events, as determined by the Board.
- The allocation of a reserved tee-time for Golf Committee persons rostered on cards or results duty, as determined by the Board
- An allowance to pay the reasonable cost of meals and beverages for voluntary helpers, as determined by the Board.
The members acknowledge that the benefits noted above are not available to members generally but only to those who are Volunteers or Representative Players of the Club.
3c. Notice of Ordinary Resolution - Removal of Auditor
To consider and if thought fit, pass the following ordinary resolution which must be passed by at least 50% of the members attending the meeting and entitled to vote on the resolution:
"That Northcorp Accountants be removed as auditors of the company in accordance with s329(1) of the Corporations Act 2001."
Note: The Board has approved tabling this Ordinary Resolution and recommends that members vote in favour of this resolution. The Board has explored alternative quality providers for providing general purpose financial statements and recommends changing Auditors.
3d. Notice of Special Resolution - Appointment of Auditor
To consider and if thought fit, pass the following Special Resolution which must be passed by at least 75% of the members attending the meeting and entitled to vote on the resolution. Members who abstain from voting are excluded from the percentage count.
"That PDD Accountants Pty Ltd (ABN 40 601 373 979), having been appropriately nominated, be appointed as Auditor of the company in accordance with s327D of the Corporations Act 2001."
Note: The Board has approved tabling this Special Resolution and recommends that members vote in favour of this resolution. The Board has explored alternative quality providers for providing general purpose financial statements and recommends changing Auditors to PDD Accountants Pty Ltd. ---------------------------------------------------- SPECIAL NOTES:
Election of Directors - Nominations for Director/s positions open Monday 4/9/17 and close 5:00pm Monday 18/9/17. Nomination forms may be collected from the Office during business hours.
- Voting for Board opens Monday 25/9/17 and closes 5:00pm Saturday 14/10/17.
- 2017 AGM positions due for election - G. Bain (Treasurer), N. Smith, B. Harrison
- 2018 AGM positions due for election - B. MacDonald (President), G. Cummings, P. Atkin
- 2019 AGM positions due for election - R. Callaghan (Captain), T. Hayward, B. Prowse
Questions for the AGM
Members attending the AGM will have an opportunity to provide recommendations to the Board at item 6 on the Agenda. Members wishing to ask a question at the AGM, are requested to provide advance notice of their question to the CEO (daniel@portmacquariegolf.com.au) by no later than 5:00pm on Friday 29th September 2017. This will allow considered and properly researched replies to be provided for the benefit of all members.
Directos, Auditors and Financial Reports
Are available by clicking here or upon request at reception.
Dated: 5th September 2017
By direction of the Board
Daniel Constable
Chief Executive Officer | | Membership Offer - Tell a friend! | | | As contained in the Notice of Annual General Meeting above, nominations forms for Board positions are available from reception from 4/9/17 to 5:00pm Monday 18th September. Positions accepting nominations are Director (3 years), Director (3 years) and Treasurer (3 years). The current Directors and Treasurer in those positions are eligible to stand for re-election, those being Neil Smith, Brian Harrison and Treasurer Gordon Bain.
Every now and then the Course Manager places temporary notices on the course indicating things such as holes that are closed, directional signs for players on paths to follow or unsafe areas due to tree works. Members are required to follow the directions on the signs as they are official notices of the Club. Recently for example the 18th hole was closed and a notice in place to walk the 18th and proceed to the 1st around the rear of the 18th, many chose to ignore this and took shortcuts across the 9th fairway to the 1st both interrupting players coming up the 9th and adding an unnecessary additional risk of injury.
In February 2017 the Board approved a policy in regards to the issuing of annual cart permits for those members looking to bring their own carts to the course, it was decided at the time to not issue any further permits and cap the permits to a maximum of 25. Notice of this change was published in an earlier bulletin. If you have a cart and don't have an annual permit you may still bring it to the course and pay the daily fee of $15.
Plans are underway to install a toilet amongst the tree area to the rear of the 12th green (left side) and along the left of the 13th, tucked away amongst the trees. The toilet will be similar in build to the one which is near the 17th green / 6th Green area. Contributions to meet the costs of additional facility are being thankfully received from Men's Vets, Women's Vets and Women Golf Committees. The area will serve not only golfers on the course proper but members and other attendees at clinics and lessons on the practice range.
The Club recently partook in the ClubGRANTS programme. As part of the programme we made donations to Tacking Point Surf Lifesaving Club ($2310) for rescue equipment and Hastings Public School ($1270) for hearing impaired teaching kits.
A recent Board decision considered the use of the Practice facilities by non-members. The outcome being that the policy is now "Any visitor who wishes to use the practice facilities must be with a member at all times." This will be updated in next years handbook but is effective immediately.
Within the notice of the annual general meeting is a resolution to remove our current auditor and appoint a new auditor. As with all areas of Club operations the Board and Management are considerate of how members funds are spent and testing the market every now and then to ensure fees we pay remain competitive. After requesting fee proposals from our current and other auditors who provide audits to the necessary standards the Board are in favour of the resolution to remove and appoint a new auditor.
CARTS IN AND AROUND THE BBQ AREA - Billy Brock was seen last week fishtailing it through the chicanes in and around the bbq area and treating passing golfers as witches hats on a learn to drive course. Don't be like Billy! The area in and around the BBQ area is often heavily congested and all cart drivers are requested to drive in and around the area with caution - SLOW DOWN PLEASE.
The Board recently reviewed the re-allocation of bays within the cart shed to those already in a bay. It has been decided that once a bay is allocated the next available bay is to be made available to the next person on the cart storage waitlist and not be available for re-allocation to a person already in storage. So, once you have been given a bay, that is yours - no re-allocation if a bay closer to the door or with better views becomes available.
Solar Panel output August 2017 - Monthly Production: 8290.487 kWh, Monthly Power (max.): 51.709 kW, Monthly Revenue: 1658.097 AUD, Monthly CO2 Reduction: 8340.23 kg
Men's Vets have given notice of the following:
- President and Captain's Day now Tuesday 25th October, and NOT Tuesday 10th October, as printed in the current handbook.[4BBB Stableford Teams 3 from 4 scores]. 7.30am Registration !! 8.30am start, followed by lunch.
- A change to Vets Christmas function, now 18 hole comp. as a HAM DAY ,still on 12th December WATCH OUT for more details.
- Nambucca Heads bus trip 17th October, booking sheet on the notice board soon.
| |  | | Remaining Show Dates for 2017 :
Saturday 28th October
Saturday 30th December.
Great night for staff night out or get together with friends
All from 8pm - $17.50 Members or $22.50 non members. | | Thursday Night Putting Competition - Host? | |  | | We are contemplating kicking off a Thursday evening $$$ cash putting competition and would like to know if a member would like to volunteer to host for a couple of hours each week. There may be an ale or two provided to an enthusiastic host. Please let reception know if you would like to commence a compere career :)
Note: Loosely the format will be $5 entry, $4 of entry fees to cash prize pool and $1 towards a jackpot putt at the end from top of putting green to bottom tier hole. Hoping for 50 or so in to give $100 1st, $60 2nd , $40 3rd. | | The Board have recently adopted the Richard Chamberlain course improvement plan as the principle guiding document for course improvements. This more attainable course improvement plan has come about after consideration that the previous 2007 Course Plans called for considerable re-routing of holes causing a necessary flow on of construction across the course without being able to address holes independently of each other. The plan provides guidance towards hole improvements with green, tee and hazard details to be produced as sections of the plan are put forward annually to progress. The key documents being: Course Improvement Plan Course Improvement Report A copy of the Plan and Report will be available in the Board Room for viewing from Monday 18 September (awaiting print copy in appropriate size). In addition to these, the Club has engaged AGCSA Tech to complete an agronomy report and recommendation on best grass types for playing surfaces to be adopted for course improvements as they are undertaken. This will consider our local soil types, rainfall, temperatures, available sunlight and quantity of rounds in providing a recommendation on grass type installations as course works are undertaken. There is not yet a timeline in place to implement the staging of sections however forward budgeting is allowing for 2/3 greens per annum. In the meantime a compliant DA for amendments to the existing structure (course) will be put forward to Council to allow commencement of clearing and offset plantings as per their requirements. Much of the tabled clearing subject to Council approval will be undertaken to address known troublesome areas of safety or areas unfit for purpose (i.e. heavily shaded tees). During the review process at minimal cost a concept plan was considered to allow future talks on how the Club may be able to position itself with holes along the dunes and ocean views whilst on course. Similar works have been progressed where waivers have been given for significant regional developments by State Planning Ministers ... so food for thought below is a copy of that concept.... Coastal Dunes Course Concept | | Friday Nights @ Port Golf | | | Every Friday Night we have a range of promotions offering prizes to Members:
Friday Night Raffles - $1000 worth of Club and local business vouchers to be won with 45 draws between 7:30pm and 8:30pm. A strip of tickets are $5 or purchase $10 worth and receive $5 worth of tickets free.
Members Jackpot Badge Draw - Free to enter for all Members over 18 - Jackpotting prize with all financial members over 18 included in the draw. If your name is drawn and you are in the Club you have four minutes to claim your prize. Current Jackpot as at 16 May $5,300 Two draws take place, one between 6:30pm - 7:00pm and another between 8:30pm - 9:00pm.
Birthday Wheel Promotion - from 5:30pm members who play the gaming machines with their membership card inserted will have tickets automatically printed into the promotions barrell. Ten draws take place across the night (6:00pm - 9:00pm) with the Member drawn coming forward to spin the Birthday Wheel - if the wheel lands on their birthday they win the jackpot prize (Minimum $200 - Maximum $1000), if the wheel lands on a number not their birthday then a consolation prize voucher is won. For all Members present if the wheel lands on your birthday whether you are spinning or not you will win a $5 Bar Voucher.
LAST FRIDAY OF THE MONTH:
End of Month Foyer Draw - across the month members when entering the Club can scan their membership card at the Foyer Kiosk to receive tickets into the End of Month Foyer Draw. On the last Friday of the Month five names are drawn between 7:00pm & 8:30pm from this barrell to win either $300, $100 (2) or $50 (2) CASH. Members must be present to claim.
End of Month Gaming Draw - across the month members who have their card inserted received tickets into the gaming promotions barrell. On the last Friday five names are drawn between 7:00pm & 8:30pm from this barrell to win either a $300, $100 (2) or $50 (2) vouchers at the Club or local businesses. Members must be present to claim. |  | | Hastings Education Fund Golf Day | | Ed note: A little slow to press, sorry ...
The Port Macquarie Golf Club hosted the Hastings Education Fund charity golf club on Sunday 21st May 2017. The day was organised by the Port Macquarie Veteran Golfers . This is the fifth year the event has been held .
The day was a perfect day for golf with 96 players , 80 golfers with official handicaps and 16 social golfers The event was a teams event with best 3 out of 4 stableford scores to count on each hole . The event was held in 2 parts social golfers and golfers with an official handicap .Players paid $20 each green fees and received a sausage sandwich and a drink .
The results of the golf were as follows : - Social Golf . Both the winners and runners up received a free game of golf with a cart at Port Macquarie Golf Club for 4 players
- Winners Golfers with official handicaps Paul Atkin , Julie Lidgard , Miki Collins and Bob Graham with 119 points , they received a game of golf at the Vintage Golf Club plus a $200 lunch voucher .the runners up were last years winners Fred Fouche Adri Fouche , Corrina Munro and Wayne Douglass with 116 points they received 2 nights accommodation at Dungog with dinner bed and breakfast and a game of golf at Dungog . The winners were given the choice of which prize they would like .
- All teams from 3rd to 6th had the choice of prizes with each player receiving a prize worth at least $50 . Prizes were also given for nearest the pins on each par 3 to both ladies and men . .
- In addition players in teams from 7th to 12th received a golf ball each .We also had a draw from cards for 3 prizes to both lady and men golfers who had not won a prize .
Golf prizes were donated by : - Port Macquarie Golf Club, Port Macquarie Veteran Golfers ,Aspire restaurant , Laurieton United Services Club , Kew Country Club , Wauchope Country Club , Cassegrain Wines , Charles Sturt University , Bonny Hills Health and Beauty , Wauchope Co-op , Tooheys , Hennessey Coffee , Port Macquarie Driving Range ,Leichts Tyres , Studio Shay Hair Salon ,
We thank all those who donated prizes .
There was a raffle conducted as well as the golf and the results were as follows . - 1st prize: Jim Dempsey - Return NZ Flights for two flying Emirates
- 2nd:prize Greg Marshall - Stunned Mullet Restaurant Port Macquarie (dining vouchers to value $200)
- 3rd:prize Vern Collingwood - Fat Fish Cafe Restaurant Bonny Hills (dining for two - value $100)
- 4th:prize St Columba Anglican School - Malabar Southern Indian (Sydney) - dinner for two
- 5th: prizeLiz Neville - Seasons Cafe Restaurant @Cassegrain Winery - lunch for 2 ($100 value)
All prizes were donated with the exception of the first prize which we purchased at a very reduced rate . We thank all the businesses that donated the prizes .
The financials are detailed in the attached statement showing a profit of $8435.95. .
We raised funds by the raffle sold at many locations throughout the Hastings , on par 3 holes players could bet whether they hit the green with their tee shots for men and second shot for ladies If successful the players won a free raffle ticket of 5 numbers .
Thanks also go to the Port Macquarie Golf Club for the donation of the green fees of $20 per player
There were many helpers on the day those on the BBQ and on the par 3 holes . It was pleasing to see many of the recipients of scholarships helping on the day . Ben Clark one of the recipients spoke at presentation thanking all who took part in the event and raffle .
Greg Christie President Port Macquarie Veteran Golfers | | | When you need help, don't be afraid to ask for it. If you are experiencing gambling or alcohol addiction issues the following help services are available 24/7 - ClubSafe 1800 99 77 66 and Gambling Help 1800 858 858. The Club also has a self exclusion programme if you wish to limit areas of the Club you may enter. | | | | | | |
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